Last updated: 14.02.2025
These terms and conditions apply to services provided by Vetzi OY, Address: Maakaari 1A19, 00790, Helsinki, org. no. 3516527-8 ("Vetzi") to business customers via the website (the "Service").
Vetzi and the Customer are hereinafter referred to individually as "Party" and jointly as "Parties".
The end users of the services covered by the Agreement are persons who are employees of, or contractors to, the Customer or who otherwise have a similar position in relation to the Customer (end users are hereinafter referred to as "Users"). In relation to Vetzi, the Customer is responsible for Users' actions as if the actions were the Customer's own.
Vetzi provides a modern transcription service adapted for veterinarians. Through the use of the Service, the treating veterinarian can easily record audio files from their patient meetings instead of writing notes during the visit. The audio files are then transcribed and processed using AI into a medical record. The Service streamlines the workflow and facilitates record-keeping. From each patient visit, in addition to the draft record, the transcription files are stored. In this way, Vetzi ensures that no information is lost and makes it possible to go back and review the material afterwards if needed.
To access the Service, the company must first register a customer account. Registration is done by an authorized representative of the company logging in with their email address and a six-digit one-time code sent from the system to the specified email address.
To create a customer account, the following information is required:
Once the account has been registered, additional users can be added. Each user is assigned their own license and then logs in to access the Service.
As a User, you are responsible for all use of the Service and for protecting your login credentials against unauthorized access. It is not permitted to transfer or let anyone else use your account.
By accepting these terms, you guarantee that you will not use the service for purposes that violate applicable laws, regulations, or that may otherwise cause damage or inconvenience to Vetzi or third parties.
By registering an account, the Customer is granted a non-exclusive and non-transferable right to use the Service for their own use in accordance with these terms.
Prices for our products and services are generally listed on the website. VAT will be added where applicable. If the prices are not listed on the website, please contact us directly to inquire about the current prices.
Payment is generally made monthly in advance by credit card, unless otherwise agreed upon. Alternatively, payment can be made against invoice, with payment terms of 30 days from the invoice date, subject to mutual agreement between the parties. An invoice fee of 4€ per invoice will be added if the Customer chooses to receive paper invoices.
In case of late payment, Vetzi reserves the right to charge late payment interest according to § 6 of the Interest Act and claim compensation for payment reminders and collection costs.
In case of late or non-payment, Vetzi also reserves the right to suspend all Users' access to the service until full payment has been made. Additionally, Vetzi reserves the right to terminate accounts for misuse or legal violations, and users will be notified before termination, unless the violation necessitates immediate action.
Vetzi aims to keep the service available every day of the year but reserves the right to shut down all or parts of the service for maintenance or updates. Planned maintenance will be announced in advance and, as far as possible, will occur outside regular working hours. Vetzi is not responsible for service disruptions caused by external factors such as poor internet connections, web host outages, or maintenance work.
The Service is provided on an "as is" and "as available" basis. Vetzi makes no warranties, whether express or implied, regarding the Service, including but not limited to the accuracy, completeness, fitness for a particular purpose, or uninterrupted use of the Service. While Vetzi strives to provide a reliable service, it does not guarantee that the Service will be error-free, and Users are responsible for verifying the accuracy and appropriateness of the transcriptions.
Vetzi plans to continuously develop, update, and improve the Service. This is mainly done by continuously training the AI model with the audio files uploaded to the Service and the text files created from these, provided that the User has actively given their consent to this. All further development is included as part of the Service, and Users' use of developed functionality is in accordance with the terms of these Terms of Use unless Vetzi informs that developed and/or new functionality requires special terms.
The Service uses advanced AI technology to automatically transcribe audio files. However, the precision of the transcribed content may vary, and Vetzi does not guarantee that the processed information is error-free or comprehensive. As a User and treating veterinarian, you are strongly encouraged to carefully review and critically evaluate all data generated by the Service before relying on the material.
If the User discovers a significant error in the Service, the User or Customer shall notify Vetzi in writing without delay. Vetzi undertakes to address errors that seriously affect the functionality of the software as soon as possible. Vetzi reserves the right to determine whether a reported error is significant.
Vetzi's liability for text files produced by the Service is limited to what is stated above. Otherwise, Vetzi cannot be held liable for errors or deficiencies in the Service. Vetzi is also not responsible for damages or losses (either direct or indirect) attributable to the use of the Service or to the fact that the Service could not be used.
The User is solely responsible for ensuring that each medical record is correct and that the record-keeping done with the help of Vetzi complies with applicable laws and regulations.
In any case, Vetzi's liability shall be limited to the fees paid by the User for the Service in the 12 months preceding the event giving rise to the claim.
Vetzi or its licensors hold all rights, including intellectual property rights, to the Service and to text files generated through the use of the Service.
Through the Agreement, the User obtains a right to use the text files in accordance with the Agreement.
If a party is prevented from fulfilling its obligations under these terms due to circumstances beyond the party's control such as fire, flood, war, labor market conflict, government action, or subcontractor's or supplier's delay or cancellation, this shall constitute grounds for release that results in postponement of performance time and exemption from penalties.
Vetzi is the data controller for the processing of personal data that Vetzi collects from the Customer and Users in connection with the Service. The Customer is the data controller for the personal data that the Customer and Users transfer to Vetzi for processing within the framework of the Service.
Vetzi's complete information about the processing of personal data, including information about the Customer's and Users' rights and security measures and other technical and organizational measures taken to protect personal data, can be found in our privacy policy.
By using the Service, the Customer and Users accept the processing of personal data in accordance with Vetzi's privacy policy and applicable data protection legislation.
Disputes arising from the Agreement or its application or interpretation shall primarily be resolved through negotiation between the Parties. If the Parties cannot reach an agreement, disputes shall be settled by general court, with District Court of Helsinki as the first instance.
For international customers, in the event that the Parties are located in different countries, the Parties may mutually agree to resolve the dispute through Alternative Dispute Resolution (ADR) in Helsinki, including but not limited to mediation or arbitration, before proceeding to litigation. If ADR is not chosen or is unsuccessful, the dispute shall be resolved in District Court of Helsinki.